Free tool
Write a professional payment reminder in seconds. An overdue account reminder works best when it is specific and unemotional: which invoice, how much, when it was due, and what happens next. Pick a tone below and the generator writes the message for you.
Reminder details
Draft
Subject
Follow-up on overdue invoice INV-2026-0001
Body
Hi Alex, I am following up on invoice INV-2026-0001 for $2,370.00, which was due 2026-07-31. Could you please let me know when payment is expected or if you need anything else from me? Best, Jordan Acme Design Studio
Hi Alex, quick reminder that invoice INV-2026-0001 for $2,370.00 is 7 days overdue. Please let me know when payment is scheduled.
Use the generator when an invoice is almost due, recently overdue, or needs a firmer follow-up. Add the invoice number, amount, due date, client name, and payment instructions, then choose a tone that fits the relationship.
Start with a calm message that includes the invoice number, amount, due date, and payment instructions. Escalate gradually if the invoice remains unpaid, and make every message easy to forward to a finance team.
This is an example cadence, not a universal rule. Adjust it to the payment terms, relationship, amount, and any client approval process.
Verify the invoice was delivered and that the due date, amount, and payment instructions are correct. For a reliable client, a short receipt check may be more useful than an escalation.
Send the first overdue account reminder. Assume a routing or approval problem, attach the invoice again, name the amount and due date, and ask whether the client needs anything from you.
Send a shorter second reminder. Reference the earlier message, restate the balance, and ask for a specific payment date.
Ask for the accounts-payable contact if you have only been speaking with the project contact, and restate the payment terms shown on the invoice.
State only the next step the agreement actually supports, such as pausing new work or applying an agreed late fee. Keep the wording factual and avoid threats.
Before the due date, keep the message helpful. After the due date, name the outstanding balance. In later follow-ups, include the date of the previous reminder and the next practical step.
Subject: Invoice #1042 — $2,370, due 12 September
Hi Dana,
Invoice #1042 for $2,370 was due on 12 September, and I have not seen the payment come through yet. It may be sitting with your accounts team, so I have attached it again.
Could you confirm that it is approved for payment and let me know the date it will go out? If anything is needed from my side, I can send it today.
Thanks,
Alex
The subject identifies the invoice, the first sentence gives the amount and due date, the message leaves room for an approval delay, and the final question asks for one concrete next step. Replace every example detail before sending.
Avoid vague messages such as “just checking in.” Do not use alarming wording or claim a fee unless it was agreed in advance and you have confirmed it is appropriate. Use the late fee calculator only as an arithmetic worksheet, and see the payment reminder email guide for more wording examples.
You can generate friendly, polite, firm, and final notice versions, plus a short SMS-style message.
No. The tool generates copy you can paste into your email client. It does not send messages for you.
Yes. Add the invoice number, amount due, due date, and payment instructions before generating the message.
