Put the job site near the top
A property manager or accounts-payable reviewer may need to match the invoice to a work order, unit, or project before approving it.
Completed invoice example
Sample Contractor Invoice
A sample contractor invoice shows a completed example, not an empty form. This fictional renovation job demonstrates how labor, materials, a deposit, and a change order can appear on one page without looking like duplicate charges.
The sample
Invoice #1042 · Issued 28 August · Net 30 · Due 27 September
From: Ridgeline Contracting, 4412 Palmer Ave, Columbus, OH
To: Northstar Property Group, 88 Harbor St, Columbus, OH
Job site: 88 Harbor St, Unit 3B — bathroom remodel
Swipe the table to see quantities, rates, and amounts.
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Demolition and rough-in labor | 28 hrs | $65.00 | $1,820.00 |
| Tile and fixtures, materials | 1 | — | $840.00 |
| Permit fee (illustrative) | 1 | — | $180.00 |
| Change order #1 — approved 12 Aug (moved vanity plumbing) | 4 hrs | $65.00 | $260.00 |
| Subtotal | $3,100.00 | ||
| Deposit received 2 Aug | −$500.00 | ||
| Balance due | $2,600.00 | ||
Names, addresses, dates, and amounts are fictional and provided only to illustrate a completed layout.
Why each line is there
Separate labor and materials
Specific hours, rates, and material amounts are easier to compare with the estimate or agreement than one combined “remodel” charge.
Identify pass-through costs
If the agreement allows a permit or inspection cost to be billed separately, label it clearly instead of making it look like additional labor.
Reference the approved change
A change-order number, approval date, and short description help the client connect the added work to the approval record.
Show the deposit as a deduction
Subtracting the amount already received keeps it distinct from new work and makes the remaining balance easier to verify.
Before you send it
Check that the job site matches the work order, each change-order reference matches the approval record, and the deposit equals the amount actually received. Then recalculate the subtotal and balance; an arithmetic mismatch can trigger another review before payment.
Recreate it with your own numbers
Open the contractor invoice template, replace every sample field and line item with the actual job details, and download the PDF. Preserve the separation between labor, materials, approved changes, pass-through costs, and prior payments when it matches your agreement.
Open the contractor invoice prefillThis page shows common invoice fields in a fictional example and is not legal, tax, accounting, permit, or lien advice. Deposit and change-order requirements vary by contract and jurisdiction.
FAQ
What should a contractor invoice show?
Common fields include the job site, client and contractor details, invoice number, dates, labor, materials, approved change orders, prior deposits, payment terms, and the balance due. Requirements vary by contract and location.
Can I edit this contractor invoice sample?
Yes. Open the contractor invoice template, replace every fictional example with your own agreed job details, and download a PDF. No account is required.
Is this legal or tax advice?
No. This page is an illustrative example of common invoice fields. Contract, tax, permit, deposit, and change-order requirements vary by jurisdiction and project.