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Hourly Invoice Template

Invoice for hourly work with clear rates, quantities, dates, and work descriptions.

Use this Hourly templateBrowse guides

What to include

  • Hourly rate
  • Hours worked
  • Work period
  • Timesheet reference
  • Payment terms

Example line items

  • Consulting hours
  • Development hours
  • Design hours
  • Admin support
  • Meeting time

Common mistakes

Include hourly rate, hours worked, and the billing period. Add a timesheet or task reference when the client’s approval process requires one.

Make hours traceable to a work period

For each line, show the date range or task group, number of hours, hourly rate, and amount. Grouping similar work can keep the invoice readable while preserving enough detail for the client to review.

State the rounding and approval basis

Use the time increments and billable activities agreed with the client. If the client requires a timesheet, ticket report, or manager approval, add the reference and send the supporting record through the agreed channel.

Check the arithmetic before sending

Verify hours multiplied by rates, discounts, taxes when applicable, and any capped or non-billable time. Keep reimbursable expenses on separate lines rather than mixing them into the hourly quantity.

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FAQ

What should an hourly invoice show?

Show hourly rate, hours worked, work period, timesheet or task reference, payment terms, and line items grouped by date or activity when helpful.

Can I download this as a PDF?

Yes. Open the invoice generator with this template prefill, edit the details, and download a PDF from your browser.

Is this tax compliant?

Requirements vary by country, carrier, and business type. This page covers common fields and is not tax or legal advice.